job description
Join a dynamic team in Bali as a Document Control Specialist focused on managing critical project documentation for engineering and construction initiatives. This role is essential for maintaining organizational efficiency, ensuring compliance, and supporting seamless project execution in one of Southeast Asia’s most vibrant regions.
As a Document Control Specialist, you will oversee the systematic organization, tracking, and distribution of project drawings, submissions, and records. Your meticulous attention to detail will guarantee that all documentation is accurate, up-to-date, and readily accessible to stakeholders. Based in Badung, Bali, this position offers the opportunity to work in a collaborative environment while contributing to high-impact infrastructure and development projects.
We are seeking a proactive professional with a passion for structure and precision. If you thrive in a fast-paced setting and take pride in maintaining flawless documentation systems, this role is your chance to make a tangible difference in project success.
Responsibility
- Manage and organize all project-related drawings, documents, and submissions in a structured digital and physical filing system.
- Ensure timely and accurate documentation distribution to internal teams, clients, and regulatory bodies.
- Maintain a comprehensive tracking system for document revisions, approvals, and archival records.
- Coordinate with project managers, engineers, and external stakeholders to verify document completeness and compliance with standards.
- Develop and implement document control procedures to enhance efficiency and reduce errors.
- Conduct regular audits to ensure all project documentation is current, accessible, and aligned with company policies.
- Prepare and submit documentation packages for permits, tenders, and regulatory approvals.
- Provide administrative support for project meetings, including minute-taking and follow-up actions.
Qualifications
- Minimum 2 years of experience in document control, administration, or a related field, preferably in construction, engineering, or architecture.
- Proficiency in document management software (e.g., SharePoint, Aconex, or ProjectWise) and Microsoft Office Suite.
- Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- Keen attention to detail and a commitment to maintaining high standards of accuracy.
- Ability to work independently and collaboratively in a team-oriented setting.
- Familiarity with ISO standards or other industry-specific documentation requirements is advantageous.
- Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field.