job description
Are you meticulous, organized, and passionate about maintaining the integrity of critical business documents? Join our team as a Document Control Custodian and play a pivotal role in ensuring seamless documentation processes across corporate and project-based initiatives. In this role, you will be the gatekeeper of version control, compliance, and accessibility, ensuring that all stakeholders have access to accurate and up-to-date information.
Based in the vibrant regions of Bali, this position offers a unique opportunity to work in a dynamic environment while contributing to the operational excellence of our organization. If you thrive in structured environments and have a keen eye for detail, we want to hear from you!
Responsibility
- Oversee the entire lifecycle of corporate and project-based documentation, ensuring accuracy, accessibility, and compliance.
- Enforce strict version control protocols to prevent discrepancies and ensure all stakeholders work with the most current documents.
- Develop and maintain a centralized document management system, including categorization, indexing, and archiving.
- Collaborate with cross-functional teams to gather, review, and distribute documentation in a timely manner.
- Conduct regular audits to verify the integrity and completeness of documentation, identifying and resolving inconsistencies.
- Implement and monitor document retention policies in accordance with legal and organizational requirements.
- Train and support employees on document control procedures and best practices.
- Generate reports on document status, updates, and compliance for management review.
Qualifications
- Bachelor’s degree in Business Administration, Library Science, or a related field.
- Proven experience in document control, records management, or a similar administrative role.
- Proficiency in document management software (e.g., SharePoint, Documentum, or similar tools).
- Strong attention to detail with exceptional organizational and time-management skills.
- Excellent written and verbal communication skills in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with compliance standards and regulatory requirements related to document management.
- Problem-solving mindset with the ability to troubleshoot documentation issues efficiently.