job description
Excelitas Technologies is seeking a detail-oriented Document Control Custodian to join our dynamic team in Bali. This role is pivotal in supporting our Project Rewrite (SO2), a comprehensive initiative aimed at enhancing our document management systems and ensuring compliance with industry standards.
As a Document Control Custodian, you will be responsible for maintaining the integrity, accuracy, and accessibility of our critical documents. Your role will involve collaborating with cross-functional teams to streamline document workflows, ensuring that all documentation is up-to-date, properly filed, and easily retrievable. This position offers an excellent opportunity to contribute to a global technology leader while working in the vibrant and inspiring environment of Bali.
If you are meticulous, organized, and passionate about maintaining high standards in document control, we invite you to apply and become a part of our innovative team.
Responsibility
- Manage and maintain the document control system, ensuring all documents are accurately filed, updated, and accessible.
- Coordinate with project teams to gather, review, and distribute documentation in accordance with company policies and procedures.
- Ensure compliance with internal and external regulatory requirements for document management.
- Implement and monitor document control processes to improve efficiency and accuracy.
- Conduct regular audits of documentation to identify and resolve discrepancies or outdated information.
- Assist in the development and implementation of document control policies and procedures.
- Provide training and support to staff on document control best practices.
- Generate reports on document status, changes, and compliance as required.
Qualifications
- Bachelor's degree in Business Administration, Information Management, or a related field.
- Proven experience in document control, records management, or a similar role.
- Strong attention to detail and organizational skills.
- Proficiency in document management software and Microsoft Office Suite.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.
- Knowledge of regulatory requirements related to document control is a plus.
- Fluency in English; additional language skills are advantageous.