job description
Join OSM Thome, a global leader in maritime crewing solutions, as a Crewing Support Assistant in the vibrant heart of Bali. This is your opportunity to launch a dynamic career in the maritime industry while enjoying the tropical work-life balance of Badung.
As a key member of our fast-paced crewing team, youâll play a pivotal role in ensuring seamless operations by managing travel logistics, processing critical documentation, and providing administrative support to our seafaring professionals. This role is perfect for detail-oriented individuals who thrive in organized environments and are eager to develop expertise in international maritime operations.
Based in Baliâs business hub, youâll collaborate with a diverse, global team while contributing to the efficient movement of crew members across international waters. Whether youâre coordinating flights, verifying certificates, or liaising with embassies, your work will directly impact the smooth functioning of our crewing operations.
Responsibility
- Coordinate travel arrangements (flights, accommodations, and transportation) for seafarers joining or leaving vessels.
- Process and verify crew documentation, including passports, visas, certificates, and medical records.
- Assist in maintaining accurate crew databases and tracking systems for compliance and operational needs.
- Liaise with embassies, travel agencies, and internal departments to ensure timely and error-free documentation.
- Prepare and distribute crew movement reports, itineraries, and related correspondence.
- Handle urgent requests and last-minute changes with professionalism and efficiency.
- Support the crewing team with administrative tasks, including filing, data entry, and report generation.
- Ensure all crew-related processes adhere to company policies and international maritime regulations.
Qualifications
- Bachelorâs degree in Business Administration, Maritime Studies, or a related field (fresh graduates are welcome).
- Strong organizational skills with the ability to manage multiple tasks under tight deadlines.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and basic database management.
- Attention to detail and a high level of accuracy in document handling.
- Ability to work independently and collaboratively in a multicultural team environment.
- Prior experience in travel coordination, administrative support, or maritime operations is a plus.
- Willingness to adapt to shifting priorities in a fast-paced, global industry.