job description
We are seeking a highly organized and detail-oriented Corporate Secretarial Assistant to join our professional team in George Town, Penang. In this pivotal role, you will be responsible for managing essential corporate compliance documentation and providing high-level administrative support to ensure the smooth operation of our business entities.
The ideal candidate is a self-starter who possesses deep technical knowledge of Malaysian corporate secretarial requirements. You will be the primary point of contact for handling regulatory filings and maintaining accurate corporate records. If you thrive in an autonomous environment and have a proven track record in SSM compliance and digital filings, we invite you to apply.
This is a full-time opportunity offering a stable professional environment where your expertise in company administration will be highly valued and utilized daily.
Responsibility
- Manage day-to-day secretarial and administrative functions with minimal supervision.
- Handle all aspects of company filings through the MyCOID and MBRS portals.
- Prepare, review, and lodge statutory forms and documentation with the Companies Commission of Malaysia (SSM).
- Maintain and update company registers, minute books, and statutory records to ensure full compliance.
- Coordinate with internal stakeholders and external regulatory bodies regarding annual returns and compliance deadlines.
- Prepare board resolutions, notices, and minutes for meetings.
- Assist in the efficient management of office correspondence and corporate governance activities.
Qualifications
- Proven experience as a Corporate Secretarial Assistant or in a similar administrative role.
- Comprehensive knowledge of the Companies Act 2016 and SSM regulatory requirements.
- Hands-on proficiency with MyCOID, MBRS, and other digital SSM platforms is mandatory.
- Strong organizational skills with the ability to manage multiple filing deadlines independently.
- Excellent written and verbal communication skills in English and Bahasa Malaysia.
- Ability to maintain high levels of confidentiality and professional integrity.
- Relevant certification in Corporate Administration or a background in Law/Business is highly preferred.