job description
Join E M Services Pte Ltd as a Contracts Administrative Assistant and play a pivotal role in ensuring seamless contract management and administrative support for our operations in Bali. This position is ideal for detail-oriented professionals with a knack for organization and a passion for maintaining high standards in contractual documentation.
Based in the vibrant regions of Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, you will work in a dynamic environment that values precision, efficiency, and collaboration. Your contributions will directly impact the smooth execution of projects and the maintenance of strong relationships with stakeholders.
If you thrive in structured environments and enjoy the intricacies of contract administration, this opportunity is perfect for you. Apply now to become a key member of our administrative team!
Responsibility
- Prepare and manage Term Contracts and Statement of Requirements (SORs) for uploading into the Works Order System.
- Compile and analyze Yearly Consultant’s Performance Assessments Reports to ensure compliance and quality standards.
- Coordinate with internal teams and external stakeholders to gather necessary documentation and approvals.
- Maintain accurate and up-to-date records of all contracts, amendments, and related correspondence.
- Assist in the preparation of contract renewal notices and termination letters as required.
- Monitor contract deadlines and ensure timely follow-ups to avoid lapses or delays.
- Provide administrative support, including filing, data entry, and report generation.
- Liaise with Town Councils and other governmental bodies to facilitate smooth contract execution.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Legal Studies, or a related field.
- Proven experience in contract administration, office support, or a similar administrative role.
- Strong organizational skills with meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and contract management software.
- Excellent written and verbal communication skills in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with legal terminology and contract documentation is a plus.
- High level of integrity and confidentiality in handling sensitive information.