job description
Join Alam Kotamas as a Construction Project Administrator in the heart of Bali, Indonesia! This is a unique opportunity to play a pivotal role in supporting high-impact construction projects through meticulous documentation, seamless coordination, and efficient administrative management.
As a Project Administrator, you will be the backbone of our project operations, ensuring smooth workflows, accurate record-keeping, and effective communication between stakeholders. Your organizational skills and attention to detail will directly contribute to the success of our construction initiatives in Baliās dynamic and growing infrastructure landscape.
If you thrive in a fast-paced environment, enjoy problem-solving, and have a passion for construction and project management, this role is perfect for you. We offer a competitive salary, a collaborative work culture, and the chance to be part of transformative projects in one of the worldās most sought-after destinations.
Responsibility
- Manage and maintain all project-related documentation, including contracts, permits, and reports, ensuring accuracy and compliance with regulations.
- Coordinate between project teams, subcontractors, and clients to facilitate smooth communication and timely execution of tasks.
- Prepare and distribute meeting agendas, minutes, and follow-up actions to ensure accountability and progress tracking.
- Monitor project budgets, expenses, and invoices, providing administrative support for financial tracking and reporting.
- Organize and schedule project timelines, deadlines, and milestones using project management tools.
- Assist in the preparation of tender documents, proposals, and presentations for new and ongoing projects.
- Maintain an organized filing system (digital and physical) for easy retrieval of project documents.
- Liaise with government agencies, vendors, and internal departments to ensure all administrative requirements are met.
Qualifications
- Diploma or Bachelorās degree in Business Administration, Project Management, Civil Engineering, or a related field.
- Minimum 2 years of experience in project administration, preferably in the construction or engineering industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., Primavera, MS Project).
- Strong organizational, multitasking, and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- Detail-oriented with a high level of accuracy in data entry and document management.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with construction terminology, processes, and regulatory requirements is advantageous.