job description
Join MINDS as a Clerical Officer and play a pivotal role in ensuring seamless student admissions and administrative operations. Based in the vibrant community of Canggu, Bali, this position offers a unique opportunity to contribute to an organization dedicated to educational excellence and student welfare.
As a Clerical Officer, you will be the backbone of our administrative processes, handling student registrations, documentation, and invoicing with precision and care. Your organizational skills and attention to detail will directly impact the efficiency of our operations and the satisfaction of our students and their families.
This role is ideal for individuals who thrive in structured environments, enjoy working with data, and take pride in delivering high-quality administrative support. If you are looking for a meaningful career in a dynamic and supportive setting, we invite you to apply and become part of our mission to empower students through exceptional service.
Responsibility
- Manage student admission processes, including registration, documentation, and record-keeping.
- Coordinate student discharge procedures, ensuring all necessary paperwork is completed accurately.
- Maintain and update student records in compliance with organizational and regulatory standards.
- Process invoices and financial documentation related to student admissions and services.
- Liaise with internal departments and external stakeholders to facilitate smooth administrative operations.
- Prepare and submit reports on student admissions, discharges, and related activities.
- Assist in the organization and maintenance of physical and digital filing systems.
- Provide administrative support to other teams as needed, ensuring efficient workflow across the organization.
Qualifications
- Diploma or equivalent qualification in Business Administration, Office Management, or a related field.
- Proven experience in clerical or administrative roles, preferably in an educational or healthcare setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
- Excellent communication skills, both written and verbal, with a customer-service oriented approach.
- Attention to detail and a high level of accuracy in data entry and record-keeping.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Familiarity with Indonesian administrative procedures and regulations is a plus.