job description
Are you a highly organized, detail-oriented professional with fluency in both Mandarin and Indonesian? PT Mai Mobil Indonesia is seeking a proactive Bilingual Personal Assistant to join our dynamic team in Bali. This role is perfect for someone who thrives in a fast-paced environment, excels in multitasking, and has a passion for facilitating seamless communication between international stakeholders.
As our Personal Assistant, you will play a pivotal role in ensuring smooth operations by providing high-level administrative support, managing schedules, and acting as a cultural and linguistic bridge. Based in the vibrant heart of Canggu, Bali, this position offers a unique opportunity to work in a multicultural setting while enjoying the islandâs renowned work-life balance.
If you are a problem-solver with exceptional interpersonal skills and a knack for anticipating needs, weâd love to hear from you. Join us and contribute to the success of a forward-thinking company in one of the worldâs most inspiring locations!
Responsibility
- Serve as the primary point of contact for internal and external stakeholders, handling all communications in both Mandarin and Indonesian with professionalism and discretion.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international) for executives, ensuring optimal time management.
- Translate and interpret written and verbal communications between Mandarin and Indonesian, including emails, reports, and meeting discussions, with a high degree of accuracy.
- Prepare and edit correspondence, presentations, and documents, ensuring they meet company standards and are tailored to the intended audience.
- Act as a cultural liaison, providing insights and guidance to bridge communication gaps and foster strong working relationships.
- Organize and maintain confidential files, records, and databases, ensuring information is easily accessible and secure.
- Assist in event planning and execution, including corporate meetings, client visits, and company functions.
- Proactively anticipate the needs of executives and team members, offering solutions to streamline processes and improve efficiency.
Qualifications
- Bachelorâs degree in Business Administration, Communications, Languages, or a related field.
- Fluency in both Mandarin (written and spoken) and Indonesian, with excellent command of English as an additional advantage.
- Minimum of 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably in a multinational or bilingual environment.
- Exceptional organizational skills with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual communication tools (e.g., Zoom, Microsoft Teams).
- Strong interpersonal skills, with a customer-service oriented approach and the ability to interact confidently with stakeholders at all levels.
- High level of integrity, discretion, and professionalism in handling sensitive and confidential information.
- Flexibility to adapt to changing priorities and willingness to occasionally work outside standard business hours to accommodate global time zones.