job description
Join a dynamic startup as a Bilingual Executive Secretary (Mandarin-English) in the heart of Bali’s thriving business hub. As a pioneering member of our organization, you will play a critical role in establishing operational excellence, streamlining administrative processes, and ensuring seamless communication between our international stakeholders and local teams.
This is a unique opportunity to shape the foundation of a growing enterprise while enjoying the vibrant work-life balance of Bali. Your expertise in bilingual coordination, executive support, and office management will be instrumental in driving efficiency and fostering cross-cultural collaboration.
If you are a detail-oriented, proactive professional with fluency in Mandarin and English, and a passion for building systems from the ground up, we invite you to apply and be part of our foundational team.
Responsibility
- Provide high-level executive support to senior management, including calendar management, meeting coordination, and travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication in both Mandarin and English.
- Assist in business setup operations, including office administration, vendor negotiations, and compliance documentation.
- Prepare and edit correspondence, reports, and presentations with a keen eye for accuracy and professionalism.
- Manage confidential information with discretion and maintain organized filing systems (digital and physical).
- Coordinate cross-departmental projects and ensure deadlines are met with efficiency.
- Facilitate multilingual meetings, including translation and interpretation as needed.
- Develop and implement administrative best practices to optimize workflow and productivity.
Qualifications
- Fluency in Mandarin and English (written and verbal) is mandatory.
- Proven experience (3+ years) as an Executive Secretary, Administrative Assistant, or similar role in a fast-paced environment.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or project management tools.
- Strong interpersonal and communication skills, with a professional demeanor and cultural sensitivity.
- Ability to work independently and collaboratively in a startup environment with minimal supervision.
- Experience in business setup or operational grounding is a strong plus.
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.