job description
Join RBGM Medical Express Sales as a Bidding & Administrative Assistant and play a pivotal role in supporting our dynamic team in Canggu, Bali. This position is ideal for detail-oriented professionals who thrive in fast-paced environments and are passionate about ensuring seamless administrative and bidding processes.
As a key member of our operations, you will assist in preparing and submitting bids, managing documentation, and maintaining efficient office workflows. Your organizational skills and ability to multitask will directly contribute to our company’s success in securing contracts and maintaining strong client relationships.
This is a fantastic opportunity to grow your career in a supportive and collaborative work environment while enjoying the vibrant culture of Bali. If you are proactive, resourceful, and eager to make an impact, we’d love to hear from you!
Responsibility
- Assist in the preparation and submission of bidding documents, ensuring accuracy and compliance with company and client requirements.
- Coordinate with internal teams to gather necessary information and documentation for bids and proposals.
- Maintain and organize administrative records, including contracts, invoices, and correspondence.
- Manage office supplies and inventory, ensuring availability of necessary materials for daily operations.
- Handle incoming and outgoing communications, including emails, calls, and mail, with professionalism and efficiency.
- Support the scheduling and coordination of meetings, appointments, and travel arrangements for the team.
- Assist in data entry and management of company databases, ensuring information is up-to-date and accurate.
- Provide general administrative support to ensure smooth office operations and workflow.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience in an administrative or bidding support role, preferably in a corporate or medical sales environment.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic data entry tools.
- High attention to detail and accuracy in handling documents and correspondence.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with bidding processes and procurement procedures is a plus.