job description
Join Phoenix Publishing House Inc. as an Administrative Supervisor and take the lead in optimizing our operational and facilities management in the vibrant heart of Bali. This pivotal role ensures seamless administrative functions, from procurement and inventory to security and support services, fostering an efficient and productive work environment.
As a key member of our team, you will oversee day-to-day operations, implement best practices, and drive continuous improvement across all administrative and logistical processes. Your leadership will be instrumental in maintaining high standards of facility maintenance, vendor coordination, and resource allocation, ensuring our operations run like clockwork.
Based in Canggu, Bali, this position offers a unique opportunity to work in a dynamic, international setting while contributing to the growth of a respected publishing house. If you thrive in a fast-paced environment and have a passion for operational excellence, we’d love to hear from you.
Responsibility
- Supervise and coordinate administrative operations, including procurement, inventory management, and office supply distribution.
- Oversee facility maintenance, ensuring a safe, clean, and functional workspace for all employees.
- Manage security protocols and vendor relationships to uphold a secure and efficient work environment.
- Develop and implement operational policies, procedures, and workflows to enhance productivity and cost-efficiency.
- Lead and mentor administrative staff, fostering a culture of accountability, collaboration, and continuous improvement.
- Monitor and optimize inventory levels, reducing waste while ensuring adequate stock of essential supplies.
- Coordinate with cross-functional teams to support company-wide initiatives and special projects.
- Prepare and present regular reports on operational performance, budgets, and resource utilization to senior management.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
- Minimum of 5 years of experience in administrative supervision, facilities management, or operations coordination.
- Proven leadership skills with the ability to manage and motivate a diverse team.
- Strong organizational and problem-solving abilities, with a keen eye for detail.
- Excellent communication and interpersonal skills, fluent in English (written and verbal).
- Proficiency in office management software, ERP systems, and Microsoft Office Suite.
- Experience in budgeting, procurement, and vendor negotiations.
- Knowledge of health, safety, and compliance regulations for workplace environments.