job description
Join IFARS Pharmaceutical Laboratories as an Administrative Staff and play a pivotal role in ensuring the smooth operation of our office. This position is ideal for detail-oriented professionals who thrive in a dynamic environment and are passionate about supporting business operations through efficient administrative processes.
Based in the vibrant regions of Bali, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung, you will be part of a leading pharmaceutical company committed to innovation and excellence. Your contributions will directly impact our ability to deliver high-quality services and maintain seamless communication across departments.
If you are organized, proactive, and eager to grow in a professional setting, we invite you to apply and become a valued member of our team.
Responsibility
- Manage and coordinate office correspondence, including drafting, editing, and distributing emails, letters, and memos.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of documents and records.
- Handle incoming and outgoing calls, providing professional and courteous assistance to callers.
- Coordinate office supply inventory, place orders, and ensure timely delivery of necessary materials.
- Assist in scheduling meetings, appointments, and travel arrangements for staff and management.
- Support the preparation of reports, presentations, and other administrative documents as needed.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and operations.
- Perform other administrative duties and special projects as assigned by management.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience in an administrative role, preferably within a corporate or pharmaceutical environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent organizational and time-management skills with the ability to multitask and prioritize tasks effectively.
- Strong written and verbal communication skills in both English and Bahasa Indonesia.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and as part of a team.
- Familiarity with basic accounting principles and office equipment is a plus.