job description
Join Kumon, a global leader in educational enrichment, as an Administrative Secretariat Staff in beautiful Bali. This role is pivotal in ensuring seamless operations across our KPI divisions by providing top-tier administrative and clerical support. You will be the backbone of our local team, facilitating communication, organizing documentation, and maintaining efficient workflows to empower our educators and staff.
Based in one of Bali’s most vibrant areas—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll enjoy a dynamic work environment that blends professional growth with the island’s inspiring culture. Whether you’re coordinating meetings, managing records, or assisting with project logistics, your contributions will directly enhance our ability to deliver exceptional educational services.
Kumon values precision, proactivity, and a passion for service. If you thrive in structured yet fast-paced settings and take pride in enabling others to succeed, this is your opportunity to make a meaningful impact while advancing your career in administration.
Responsibility
- Manage and organize daily administrative tasks, including correspondence, filing, and documentation for KPI divisions.
- Coordinate internal and external meetings, prepare agendas, and distribute minutes or action items.
- Maintain accurate records, databases, and tracking systems to ensure data integrity and accessibility.
- Assist in the preparation of reports, presentations, and other business documents with high attention to detail.
- Handle incoming and outgoing communications (emails, calls, mail) professionally and promptly.
- Liaise with other departments to facilitate cross-functional collaboration and information sharing.
- Monitor office supplies inventory and place orders as needed to maintain operational readiness.
- Support special projects or events by providing logistical and administrative assistance.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field (or equivalent work experience).
- Minimum of 2 years of experience in administrative, secretarial, or clerical roles, preferably in an educational or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Strong organizational and time-management abilities, with a proven track record of handling multiple priorities.
- High level of discretion and professionalism in handling confidential information.
- Proactive mindset with a solutions-oriented approach to problem-solving.
- Ability to work independently and collaboratively in a team environment.