job description
Join WSH Experts as an Administrative & Reception Support Specialist in the vibrant heart of Bali! This is a unique opportunity to contribute to a dynamic team while enjoying the tropical work environment of one of Southeast Asia’s most sought-after destinations.
In this role, you will serve as the first point of contact for clients, visitors, and staff, ensuring seamless front-desk operations and providing exceptional administrative support. Your organizational skills and professional demeanor will play a key role in maintaining an efficient and welcoming office environment.
Whether you’re based in Canggu, Ubud, Denpasar, or other prime Bali locations, this position offers a perfect blend of professional growth and work-life balance in a culturally rich setting.
Responsibility
- Manage front-desk operations, including greeting visitors, handling inquiries, and directing calls/emails to the appropriate departments.
- Coordinate office logistics, such as meeting room bookings, travel arrangements, and document preparation.
- Maintain accurate records, filing systems, and databases to ensure efficient data retrieval.
- Assist in preparing reports, presentations, and correspondence for senior management.
- Handle mail, packages, and deliveries, ensuring timely distribution.
- Monitor and order office supplies, maintaining inventory levels.
- Provide administrative support for HR processes, including onboarding and offboarding.
- Uphold professional standards in communication and appearance to reflect the company’s brand.
Qualifications
- Minimum 2 years of experience in reception, administration, or office support roles.
- Excellent verbal and written English communication skills; proficiency in additional languages is a plus.
- Strong organizational and multitasking abilities with keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Customer-service oriented with a proactive and solution-driven mindset.
- Ability to work independently and collaboratively in a fast-paced environment.
- Diploma or degree in Business Administration, Secretarial Studies, or related fields preferred.
- Familiarity with CRM or office management software is advantageous.