job description
Join Prima Group as an Administrative Operations Specialist in the vibrant heart of Bali! This is a unique opportunity to contribute to a dynamic team while enjoying the island’s inspiring work-life balance. In this role, you will play a pivotal part in ensuring smooth daily operations, managing administrative tasks, and supporting various departments to enhance efficiency and productivity.
Bali’s thriving business environment offers a perfect blend of professional growth and tropical living. Whether you're based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, you’ll be part of a forward-thinking organization that values precision, teamwork, and innovation.
If you have a keen eye for detail, strong organizational skills, and a passion for creating order out of complexity, we’d love to hear from you. Prima Group is committed to fostering a collaborative and inclusive workplace where your contributions make a real impact.
Responsibility
- Manage and organize office documentation, ensuring accuracy and confidentiality.
- Coordinate daily administrative tasks, including scheduling, correspondence, and record-keeping.
- Assist in preparing reports, presentations, and other business documents.
- Liaise with internal teams and external stakeholders to facilitate smooth communication.
- Handle incoming and outgoing communications, including emails, calls, and mail.
- Maintain office supplies inventory and place orders as needed.
- Support the onboarding process for new employees, including paperwork and orientation.
- Contribute to process improvement initiatives to enhance operational efficiency.
Qualifications
- Minimum High School Diploma (SMA/SMU/SMK) or equivalent; higher education is a plus.
- Proven experience of at least 1 year in an administrative or operational support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Excellent written and verbal communication skills in English and Indonesian.
- Strong organizational and time-management abilities with a detail-oriented approach.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with basic accounting or HR software is advantageous.
- Positive attitude, adaptability, and a problem-solving mindset.