job description
Join U2 Electrical Contractor as an Administrative Office Secretary in the vibrant heart of Bali! This is a unique opportunity to play a pivotal role in ensuring smooth office operations, supporting our dynamic team, and contributing to the success of our electrical contracting projects.
As our Office Secretary, you will be the backbone of our administrative functions, managing critical tasks that keep our office, warehouse, and jobsites running efficiently. From organizing essential documents to coordinating supply inventories and scheduling key activities, your meticulous attention to detail and proactive approach will be instrumental in maintaining our high standards of professionalism and efficiency.
Based in one of Baliās most sought-after locationsāCanggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badungāyouāll enjoy a dynamic work environment that blends professional growth with the islandās inspiring lifestyle. If you thrive in a fast-paced setting and take pride in delivering exceptional administrative support, weād love to hear from you!
Responsibility
- Manage and organize office files, documents, and records to ensure easy retrieval and compliance with company policies.
- Prepare, edit, and distribute professional correspondence, reports, and presentations.
- Oversee and maintain inventory of office, warehouse, and jobsite supplies, placing orders as needed to avoid shortages.
- Coordinate and schedule meetings, appointments, and work assignments for office and field staff.
- Serve as the primary point of contact for internal and external stakeholders, handling inquiries and communications with professionalism.
- Assist in the preparation of project documentation, including contracts, invoices, and compliance paperwork.
- Monitor and manage office budgets, tracking expenses and ensuring cost-effective operations.
- Support HR functions by maintaining employee records, processing paperwork, and assisting with onboarding new hires.
Qualifications
- Proven experience (2+ years) as an Office Secretary, Administrative Assistant, or similar role, preferably in a construction, electrical, or contracting environment.
- Excellent written and verbal communication skills in English; proficiency in Indonesian (Bahasa) is a plus.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- High attention to detail and accuracy in document preparation and data entry.
- Ability to work independently with minimal supervision while contributing to a collaborative team environment.
- Discretion and confidentiality in handling sensitive company and employee information.
- Diploma or Bachelorās degree in Business Administration, Office Management, or a related field is preferred.