job description
Join a dynamic and growing team in Bali as an Administrative & Operations Coordinator! This role is perfect for detail-oriented professionals who thrive in fast-paced environments and enjoy supporting both administrative and operational functions. You will play a key role in ensuring smooth daily operations, coordinating with customers, and maintaining accurate records for our expanding business in the region.
Based in one of Baliâs vibrant hubsâCanggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badungâyouâll have the opportunity to contribute to a mission-driven organization while enjoying the islandâs unique work-life balance. Your organizational skills and proactive approach will be essential in streamlining processes, enhancing efficiency, and supporting our commitment to sustainability through recycling initiatives.
If youâre a self-starter with a passion for operations and administration, this is your chance to make a tangible impact in a role that offers both professional growth and the chance to live in one of the worldâs most sought-after destinations.
Responsibility
- Manage daily administrative tasks, including correspondence, filing, and documentation to ensure operational efficiency.
- Coordinate with customers, vendors, and internal teams to facilitate smooth communication and service delivery.
- Schedule and oversee collection logistics, ensuring timely and accurate pickups and deliveries.
- Maintain and update recycling records, tracking inventory, and generating reports for compliance and internal review.
- Assist in the preparation of operational budgets, expense tracking, and financial documentation.
- Develop and implement process improvements to enhance productivity and reduce inefficiencies.
- Liaise with local authorities and partners to ensure adherence to regulatory and environmental standards.
- Provide administrative support to senior management, including meeting coordination and travel arrangements.
Qualifications
- Bachelorâs degree in Business Administration, Operations Management, or a related field.
- Minimum of 2-3 years of experience in administrative, operational, or coordination roles.
- Strong organizational and time-management skills with the ability to multitask in a fast-paced environment.
- Excellent written and verbal communication skills in English; proficiency in Bahasa Indonesia is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM or ERP systems.
- Attention to detail and a high level of accuracy in record-keeping and reporting.
- Problem-solving mindset with the ability to anticipate challenges and propose solutions.
- Familiarity with sustainability practices, recycling processes, or environmental compliance is advantageous.