job description
Join Big Apple Nursery as an Administrative & Operations Coordinator and become a key player in ensuring smooth daily operations in our vibrant and growing organization. Based in the heart of Canggu, Bali, this role offers a unique opportunity to work in a friendly, collaborative environment while contributing to the efficiency and success of our administrative and operational functions.
As the backbone of our support team, you will oversee a variety of tasks, from managing schedules and coordinating logistics to maintaining records and facilitating communication across departments. Your organizational skills and attention to detail will help streamline processes, enhance productivity, and support our mission of delivering exceptional service.
If you thrive in a dynamic setting, enjoy problem-solving, and are passionate about creating order out of complexity, this is the perfect role for you. We offer competitive compensation, a supportive work culture, and the chance to grow within a company that values initiative and dedication.
Responsibility
- Coordinate and manage daily administrative tasks, including scheduling, correspondence, and document management.
- Oversee operational logistics, such as inventory tracking, supplier coordination, and facility maintenance.
- Act as a liaison between departments to ensure seamless communication and workflow efficiency.
- Maintain accurate records, databases, and filing systems to support compliance and reporting needs.
- Assist in organizing meetings, events, and travel arrangements for staff and stakeholders.
- Monitor and replenish office supplies while managing budgets for administrative expenses.
- Implement and improve operational procedures to enhance productivity and reduce inefficiencies.
- Provide general support to senior management and team members as needed.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience (2+ years) in administrative or operations coordination roles.
- Strong organizational and multitasking abilities with keen attention to detail.
- Excellent written and verbal communication skills in English (Bahasa Indonesia is a plus).
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management tools.
- Ability to work independently and collaboratively in a fast-paced environment.
- Problem-solving mindset with a proactive approach to challenges.
- Familiarity with basic accounting or budgeting tasks is advantageous.