job description
Join Fastrain as an Administrative Officer and play a pivotal role in shaping a dynamic, efficient, and employee-centric workplace in the heart of Bali. This position is ideal for detail-oriented professionals who thrive in fast-paced environments and are passionate about optimizing office operations, enhancing staff welfare, and maintaining seamless administrative processes.
As part of our team, you will oversee day-to-day office management, ensure compliance with workplace safety standards, and foster a culture of excellence. Your contributions will directly impact employee satisfaction, operational efficiency, and the overall success of our organization. Located in vibrant Canggu, this role offers the perfect blend of professional growth and Bali’s inspiring work-life balance.
If you are a proactive problem-solver with a knack for organization and a commitment to creating a positive work environment, we invite you to apply and help us build a workplace that empowers both people and performance.
Responsibility
- Manage and maintain office facilities, including equipment, supplies, and vendor relationships to ensure a fully operational workspace.
- Coordinate staff welfare programs, including health and safety initiatives, team events, and employee engagement activities.
- Oversee administrative processes such as document management, filing systems, and internal communications.
- Implement and monitor workplace policies, procedures, and compliance with local regulations.
- Liaise with HR and management to address employee concerns and improve workplace conditions.
- Handle logistics for meetings, travel arrangements, and office relocations or expansions as needed.
- Develop and maintain budgets for office operations, tracking expenses and optimizing cost efficiency.
- Act as the primary point of contact for office-related inquiries and resolve issues promptly.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
- Minimum of 3 years of experience in office administration, facilities management, or a similar role.
- Strong organizational, multitasking, and time-management skills with a keen eye for detail.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Familiarity with workplace health and safety regulations and best practices.
- Proven ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment.
- Customer-service oriented with a proactive and solution-driven mindset.