job description
Join Ideals Recruitment as an Administrative Officer in the Construction Industry and play a pivotal role in supporting the operational and administrative functions of a dynamic civil engineering firm in Bali. This position offers a unique opportunity to contribute to high-impact construction projects while ensuring smooth day-to-day office operations.
As part of our team, you will work closely with project managers, engineers, and stakeholders to maintain efficient administrative processes, manage documentation, and facilitate seamless communication. Your organizational skills and attention to detail will be key to maintaining compliance, coordinating logistics, and enhancing productivity in a fast-paced environment.
Based in the vibrant Badung region (covering areas like Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, and Kuta), this role is perfect for professionals seeking a rewarding career in the construction sector with a competitive salary package and opportunities for growth.
Responsibility
- Manage and maintain administrative systems, including filing, documentation, and record-keeping for construction projects.
- Coordinate with project teams to ensure timely submission of reports, permits, and compliance documents.
- Handle correspondence, emails, and communications with clients, vendors, and internal stakeholders.
- Assist in the preparation of contracts, tenders, and project proposals.
- Monitor office supplies, equipment, and inventory, ensuring availability for project needs.
- Schedule and organize meetings, site visits, and appointments for management and project teams.
- Process invoices, expense reports, and payroll-related documentation in collaboration with the finance department.
- Support HR functions, including onboarding, timesheet management, and employee records for construction staff.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Civil Engineering, or a related field.
- Minimum 2-3 years of administrative experience, preferably in the construction or engineering industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills in English.
- Familiarity with construction terminology, contracts, and regulatory requirements is a plus.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and a proactive approach to problem-solving.