job description
Are you a detail-oriented professional with a passion for organization and administrative excellence? SUNTEC CONSTRUCTION ENGINEERING PTE. LTD is expanding its dynamic team in Bali, Indonesia, and we’re looking for a proactive Administrative Officer to support our fast-paced construction projects.
In this role, you’ll play a pivotal part in ensuring smooth operations by managing documentation, coordinating logistics, and providing essential administrative support to our site teams. This is a unique opportunity to contribute to high-impact construction projects while working in a collaborative and innovative environment.
Based in the vibrant region of Badung (covering areas like Canggu, Ubud, Denpasar, and more), you’ll enjoy a competitive salary, professional growth, and the chance to be part of a company that values efficiency and precision.
If you thrive in structured yet dynamic settings and have a knack for problem-solving, we’d love to hear from you!
Responsibility
- Manage and maintain accurate project documentation, including contracts, permits, and compliance records.
- Coordinate with site teams to ensure timely submission of reports, invoices, and other administrative deliverables.
- Oversee office supply inventory and procurement, ensuring cost-effective and efficient resource allocation.
- Assist in scheduling meetings, preparing agendas, and distributing minutes for internal and external stakeholders.
- Handle correspondence, including emails, letters, and official communications, with professionalism and confidentiality.
- Support payroll processing and expense tracking for project-related expenditures.
- Liaise with vendors, subcontractors, and government agencies to facilitate smooth project execution.
- Implement and maintain filing systems (digital and physical) for easy retrieval of critical documents.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum 2 years of experience in an administrative role, preferably in construction, engineering, or a similar fast-paced industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with project management tools.
- Strong organizational skills with the ability to multitask and prioritize deadlines effectively.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- Detail-oriented with a high degree of accuracy in data entry and record-keeping.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with construction industry terminology and processes is advantageous.