job description
Are you a highly organized and proactive Executive Assistant looking for an exciting opportunity in the heart of Bali? Our client, a prestigious private organization, is seeking a detail-oriented professional to provide high-level administrative support in a fast-paced, international environment. Based in Canggu with occasional travel, this role offers the perfect blend of professional growth and tropical living.
As the first point of contact for executives, you will play a pivotal role in ensuring seamless operations, managing complex calendars, and coordinating both local and international logistics. This is a unique chance to work with global stakeholders while enjoying Baliās vibrant culture and work-life balance.
If you thrive in dynamic settings, possess exceptional communication skills, and are passionate about delivering excellence, we want to hear from you. Join us and take your career to the next level in one of the worldās most sought-after destinations.
Responsibility
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Act as the primary liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Coordinate complex logistics for meetings, events, and business trips, including visa arrangements and itinerary planning.
- Handle sensitive information with discretion and maintain strict confidentiality at all times.
- Conduct research, compile data, and prepare briefing materials to support executive decision-making.
- Oversee office management tasks, including vendor relations, supply ordering, and expense tracking.
- Anticipate executive needs and proactively address them to enhance productivity and efficiency.
Qualifications
- Minimum 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Fluent in English (written and verbal); additional languages are a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong interpersonal skills with a professional and polished demeanor.
- Experience managing international travel and cross-time-zone coordination.
- High level of discretion, integrity, and ability to handle confidential information.
- Bachelorās degree in Business Administration, Communications, or a related field is preferred.