job description
Join the prestigious University of Santo Tomas as an Administrative Office Clerk in the vibrant region of Badung, Bali! This is your opportunity to contribute to a world-class institution while enjoying the dynamic work environment of one of Southeast Asia’s most respected academic organizations.
As an Office Clerk, you will play a pivotal role in ensuring smooth administrative operations, supporting faculty and staff, and maintaining an organized, efficient workplace. Your attention to detail, organizational skills, and proactive approach will be key to enhancing productivity and fostering a collaborative atmosphere.
Whether you’re managing correspondence, coordinating schedules, or assisting with data entry, your contributions will directly impact the university’s mission of excellence in education and service. Embrace this chance to grow professionally in a supportive, culturally rich setting.
Responsibility
- Manage and organize office documentation, including filing, scanning, and digital record-keeping.
- Assist in preparing reports, presentations, and official correspondence for faculty and administrative staff.
- Coordinate schedules, meetings, and appointments, ensuring timely communication and follow-ups.
- Handle incoming and outgoing communications, including emails, phone calls, and mail distribution.
- Maintain inventory of office supplies and equipment, placing orders as needed to ensure availability.
- Provide administrative support for special projects, events, and university initiatives.
- Process and track administrative requests, ensuring compliance with university policies and procedures.
- Collaborate with cross-functional teams to streamline workflows and improve operational efficiency.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field (or equivalent work experience).
- Proven experience (1-2 years) in an administrative or clerical role, preferably in an academic or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational, multitasking, and time-management skills with a keen eye for detail.
- Excellent written and verbal communication skills in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with office management software and basic data entry tools is a plus.
- High level of professionalism, discretion, and confidentiality in handling sensitive information.