job description
Join eMandarin Ventures, Inc., a dynamic and innovative company specializing in cross-border business solutions, as our Administrative Liaison Assistant in the heart of Bali, Indonesia. This role is perfect for a highly organized, detail-oriented professional who thrives in a fast-paced environment and is passionate about facilitating seamless communication and operations between teams, clients, and external partners.
As the bridge between our administrative functions and external stakeholders, you will play a pivotal role in ensuring our office runs efficiently while supporting our mission to deliver exceptional service. Whether you're based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, this position offers the flexibility of hybrid or remote work, allowing you to enjoy Baliâs vibrant culture while contributing to a global team.
In this role, youâll handle a variety of administrative and liaison tasks, from managing permits and legal documents to coordinating with government agencies and external vendors. Your ability to multitask, prioritize, and maintain a high level of professionalism will be key to your success. If youâre a proactive problem-solver with a knack for organization and a desire to grow in a supportive, international work environment, weâd love to hear from you!
This is more than just an administrative roleâitâs an opportunity to be part of a forward-thinking company that values innovation, collaboration, and work-life balance. Apply today and take the next step in your career with eMandarin Ventures, Inc. in one of the worldâs most sought-after destinations.
Responsibility
- Serve as the primary liaison between internal teams, clients, and external partners to ensure smooth communication and operational efficiency.
- Manage and process permits, licenses, and legal documents required for business operations, ensuring compliance with local regulations.
- Coordinate with government agencies, vendors, and service providers to facilitate timely approvals and deliveries.
- Maintain an organized and efficient office environment, including managing supplies, equipment, and digital filing systems.
- Assist in scheduling meetings, preparing agendas, and documenting minutes to support decision-making processes.
- Handle confidential information with discretion and maintain high standards of data privacy and security.
- Support special projects and initiatives as needed, contributing to the companyâs growth and operational excellence.
- Provide exceptional administrative support to senior management, including travel arrangements and expense reporting.
Qualifications
- Proven experience in an administrative, liaison, or office support role, preferably in a cross-border or international business environment.
- Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced setting.
- Excellent written and verbal communication skills in English; proficiency in Indonesian or Mandarin is a plus.
- Familiarity with local regulations, permits, and documentation processes in Indonesia (experience with Bali-specific requirements is advantageous).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).
- High level of attention to detail and ability to maintain accuracy in all tasks.
- Strong problem-solving skills and ability to work independently with minimal supervision.
- Ability to adapt to a hybrid or remote work environment and collaborate effectively with a distributed team.