job description
Join Shaderah as an Administrative Generalist and play a pivotal role in supporting the company’s day-to-day operations, financial management, and strategic initiatives. Based in the vibrant heart of Bali (Badung region), this position offers a dynamic work environment where you’ll oversee administrative functions for our café, ambassador programs, workshops, and document management systems.
As a key member of our team, you’ll ensure seamless communication, efficient financial tracking, and organized workflows to drive productivity and growth. This role is ideal for detail-oriented professionals who thrive in fast-paced settings and enjoy contributing to diverse operational areas.
Shaderah is committed to fostering a collaborative culture where your administrative expertise will directly impact our success. If you’re passionate about organization, problem-solving, and supporting a mission-driven company, we’d love to hear from you.
Responsibility
- Manage and streamline administrative processes for café operations, including inventory tracking, vendor coordination, and financial reporting.
- Oversee the logistics and documentation for ambassador programs, workshops, and company events, ensuring compliance and efficiency.
- Maintain accurate financial records, process invoices, and assist with budget tracking for multiple departments.
- Develop and implement organized filing systems (digital and physical) for contracts, receipts, and corporate documents.
- Coordinate internal and external communications, including emails, meeting schedules, and stakeholder updates.
- Support HR-related tasks such as onboarding, attendance tracking, and employee record management.
- Monitor office supply inventory and place orders as needed to maintain operational readiness.
- Assist in preparing reports and presentations for management review, highlighting key administrative and financial metrics.
Qualifications
- Bachelor’s degree in Business Administration, Finance, or a related field (or equivalent work experience).
- Minimum of 2 years of experience in administrative, operational, or financial support roles.
- Proficiency in Microsoft Office (Excel, Word) and Google Workspace; experience with accounting software (e.g., QuickBooks) is a plus.
- Strong organizational skills with the ability to multitask and prioritize deadlines in a fast-paced environment.
- Excellent written and verbal communication skills in English and Indonesian.
- Attention to detail and problem-solving mindset with a proactive approach to process improvements.
- Experience in the hospitality, F&B, or event management industry is highly desirable.
- Ability to work independently and collaboratively in a team-oriented culture.