job description
Join First Plan as an Administrative Executive in the vibrant heart of Canggu, Bali! This is a unique opportunity to play a pivotal role in ensuring smooth office operations while contributing to a dynamic and growing organization. As the backbone of our administrative team, you will manage day-to-day office tasks, coordinate with various departments, and maintain an organized, efficient workspace that enables our team to thrive.
Bali’s fast-paced business environment demands precision, adaptability, and a proactive mindset. If you are a detail-oriented professional with a passion for creating order out of chaos, this role is your chance to make a tangible impact. Enjoy the island’s work-life balance while building a rewarding career in administration.
First Plan is committed to fostering a collaborative and inclusive workplace where your contributions are valued. We offer competitive compensation, professional growth opportunities, and the chance to work in one of Southeast Asia’s most inspiring locations.
Responsibility
- Manage daily office operations, including correspondence, filing, and document preparation to ensure seamless workflow.
- Coordinate meetings, appointments, and travel arrangements for senior staff and teams.
- Maintain and organize office supplies, equipment, and inventory, ensuring availability and cost-efficiency.
- Handle incoming and outgoing communications (emails, calls, and mail) with professionalism and discretion.
- Prepare reports, presentations, and administrative documents with high accuracy and attention to detail.
- Assist in HR-related tasks such as onboarding new employees, maintaining records, and processing paperwork.
- Liaise with vendors, clients, and internal teams to facilitate smooth business operations.
- Implement and improve administrative systems and processes to enhance productivity.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational, multitasking, and time-management abilities.
- High level of discretion and professionalism in handling confidential information.
- Proactive attitude with the ability to work independently and as part of a team.
- Familiarity with basic HR processes and office management software is a plus.