job description
Join Pestclinic, a leading pest control and management company, as our Administrative Executive in the vibrant and growing business hub of Bali, Indonesia. This is an exciting opportunity to play a pivotal role in supporting our operations while enjoying the unique lifestyle that Bali offers. As the backbone of our administrative team, you will ensure smooth daily operations, enhance efficiency, and contribute to the overall success of our business.
In this role, you will be responsible for a diverse range of administrative tasks, from managing appointments and preparing sales proposals to maintaining organized documentation and supporting our field technicians. Your strong organizational skills, attention to detail, and proactive approach will be key to maintaining high standards of service and operational excellence. This position is ideal for a dynamic professional who thrives in a fast-paced environment and is eager to grow with a forward-thinking company.
At Pestclinic, we value collaboration, innovation, and a commitment to excellence. You will work closely with our team of technicians, sales professionals, and management to streamline processes and improve customer satisfaction. If you are a detail-oriented individual with a passion for administrative work and a desire to make a meaningful impact, we invite you to apply and become part of our growing team in Bali.
This full-time position offers a competitive salary, opportunities for professional development, and the chance to work in one of the world’s most desirable locations. Join us and take the next step in your career with Pestclinic!
Responsibility
- Manage and coordinate daily appointments for field technicians, ensuring optimal scheduling and customer satisfaction.
- Prepare, review, and finalize sales proposals, contracts, and other business documents with accuracy and professionalism.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of documents and records.
- Provide administrative support to the sales and operations teams, including data entry, report generation, and correspondence.
- Assist in the coordination of logistics for field operations, including equipment and supply management.
- Handle customer inquiries and provide exceptional service via phone, email, and in-person interactions.
- Monitor and track inventory of office supplies and coordinate with vendors for timely replenishment.
- Support the management team with ad-hoc tasks and projects to improve operational efficiency.
Qualifications
- Minimum of 2-3 years of experience in an administrative or office support role, preferably in a service-oriented industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new software tools.
- Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Detail-oriented with a high level of accuracy in data entry and document preparation.
- Ability to work independently and collaboratively in a team setting.
- Experience with basic bookkeeping or invoicing is an advantage but not required.
- Familiarity with Bali’s business environment or previous experience working in Indonesia is a plus.