job description
Join our dynamic team in Bali as an Administrative Executive with a focus on front desk operations and Mandarin communication. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and enjoys providing exceptional administrative support.
As the first point of contact for visitors and clients, you will play a pivotal role in maintaining a welcoming and efficient office atmosphere. Your fluency in Mandarin will be essential for liaising with international stakeholders and ensuring seamless communication.
This is a fantastic opportunity to grow your career in a vibrant location while contributing to the smooth operation of our business. If you are organized, proactive, and passionate about delivering high-quality service, we would love to hear from you!
Responsibility
- Manage front desk operations, including greeting visitors, answering phone calls, and handling inquiries professionally.
- Provide comprehensive administrative support, including data entry, filing, and document management.
- Coordinate meetings, appointments, and travel arrangements for staff and visitors.
- Liaise with Mandarin-speaking clients and partners to facilitate smooth communication and business operations.
- Maintain office supplies inventory and place orders as needed.
- Assist in preparing reports, presentations, and correspondence.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Handle confidential information with discretion and professionalism.
Qualifications
- Proven experience in an administrative or front desk role.
- Fluency in Mandarin (written and spoken) is required.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- High school diploma or equivalent; additional qualifications in business administration are a plus.
- Ability to work independently and as part of a team.
- Familiarity with office equipment and basic IT troubleshooting.