job description
Are you a detail-oriented professional with a passion for organization and efficiency? Integrated Computer Systems Inc is seeking a motivated Administrative Assistant to join our dynamic team in Bali. This is your opportunity to contribute to a fast-paced, innovative environment while enjoying the vibrant culture and work-life balance that Bali has to offer.
In this role, you will play a pivotal part in ensuring smooth daily operations by providing comprehensive administrative support. From managing schedules and coordinating meetings to handling correspondence and maintaining records, your organizational skills will be key to our success. You’ll work closely with cross-functional teams, fostering collaboration and driving productivity.
We offer a competitive salary, professional growth opportunities, and the chance to be part of a forward-thinking company. If you thrive in a structured yet dynamic setting and are eager to take the next step in your administrative career, we’d love to hear from you!
Responsibility
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Coordinate office activities and operations to ensure efficiency and compliance with company policies.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism.
- Organize and maintain filing systems, both digital and physical, for easy retrieval of documents.
- Assist in the preparation of budgets, expense reports, and other financial documentation.
- Liaise with internal departments and external stakeholders to facilitate seamless communication.
- Support the onboarding process for new employees, including preparing workstations and documentation.
Qualifications
- Proven experience as an Administrative Assistant, Office Assistant, or in a similar role (minimum 2 years preferred).
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team-oriented environment.
- Discretion and confidentiality in handling sensitive information.
- Bachelor’s degree in Business Administration, Management, or a related field is advantageous.