job description
Join Icon Interior Design Pte Ltd as an Administrative Executive and become part of a dynamic, fun, and socially engaging work environment in the heart of Bali’s creative hub. This is a unique opportunity to contribute to a forward-thinking design firm while enjoying the vibrant culture of Canggu, Ubud, or surrounding areas.
As an Administrative Executive, you will play a pivotal role in ensuring smooth daily operations, supporting our design and project teams, and maintaining exceptional organizational standards. Your contributions will directly impact our ability to deliver high-quality interior design solutions to clients across Southeast Asia.
We offer a competitive salary, a collaborative work culture, and the chance to grow within a company that values innovation, teamwork, and professional development. If you thrive in a fast-paced, creative setting and have a passion for administrative excellence, we’d love to hear from you!
Responsibility
- Manage and coordinate daily administrative tasks, including correspondence, scheduling, and office organization.
- Assist in preparing and editing project documentation, proposals, and client presentations.
- Liaise with internal teams, vendors, and clients to ensure seamless communication and project execution.
- Maintain accurate records, databases, and filing systems for easy retrieval and compliance.
- Handle invoicing, expense tracking, and basic financial administrative duties.
- Organize meetings, travel arrangements, and logistics for senior management and project teams.
- Support HR-related tasks, such as onboarding new hires and managing employee records.
- Contribute to process improvements by identifying inefficiencies and proposing solutions.
Qualifications
- Minimum 2-3 years of experience in an administrative or executive support role, preferably in design, architecture, or a related industry.
- Strong organizational, multitasking, and time-management skills with meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Ability to work independently and collaboratively in a fast-paced, creative environment.
- Familiarity with basic accounting or financial software is advantageous.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proactive attitude, problem-solving mindset, and a passion for supporting team success.