job description
Join Zoo & Theme Park Marketing Sdn Bhd, a leading name in entertainment and experiential marketing, as we expand our operations in the vibrant heart of Bali! We’re seeking a detail-oriented and proactive Administrative Executive to support our growing team in delivering exceptional service and streamlined operations.
This is a unique opportunity to contribute to a dynamic industry while enjoying the tropical work-life balance Bali has to offer. As part of our mission to create unforgettable experiences, you’ll play a pivotal role in ensuring administrative excellence, enabling our team to focus on innovation and growth.
If you thrive in a fast-paced environment, have a passion for organization, and want to be part of a company that values development and creativity, this role is for you. Relocation support may be available for the right candidate.
Responsibility
- Manage day-to-day administrative operations, including correspondence, scheduling, and office coordination.
- Oversee documentation, filing systems, and record-keeping to ensure compliance and efficiency.
- Coordinate meetings, prepare agendas, and distribute minutes for internal and external stakeholders.
- Liaise with vendors, partners, and clients to facilitate smooth communication and service delivery.
- Assist in budget tracking, expense reporting, and procurement processes for office supplies and services.
- Support HR-related tasks such as onboarding, attendance tracking, and employee records management.
- Develop and implement administrative policies and procedures to enhance productivity.
- Provide executive support to senior management, including travel arrangements and report preparation.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 2 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills in English (Bahasa Indonesia is a plus).
- Ability to work independently with minimal supervision and handle confidential information discreetly.
- Familiarity with basic accounting or HR software is advantageous.
- Proactive attitude, problem-solving mindset, and a commitment to continuous improvement.