job description
Join Elite Virtual Employment Solutions as a Remote Executive Assistant to the CEO, supporting high-level operations across the US and Philippine markets. This is a unique opportunity to work from the vibrant and inspiring locations of Bali while playing a pivotal role in ensuring seamless business operations.
As the right hand to the CEO, you will manage complex calendars, coordinate international travel, facilitate high-stakes communications, and oversee critical projects. Your organizational prowess and proactive approach will directly contribute to the efficiency and success of global business strategies.
We offer a competitive salary, flexible remote work from Bali’s most sought-after locations, and the chance to grow within a dynamic, fast-paced environment. If you thrive in a role that demands discretion, adaptability, and exceptional problem-solving skills, we want to hear from you.
Responsibility
- Manage the CEO’s complex calendar, including scheduling meetings, appointments, and prioritizing conflicting demands across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries, ensuring seamless logistics.
- Act as the primary point of contact for internal and external stakeholders, handling correspondence with professionalism and confidentiality.
- Prepare and edit reports, presentations, and other business documents to support executive decision-making.
- Oversee special projects and initiatives, ensuring timely execution and alignment with organizational goals.
- Liaise with senior leadership, clients, and partners to facilitate clear and efficient communication.
- Anticipate the CEO’s needs and proactively address potential issues before they arise.
- Maintain organized filing systems (digital and physical) for easy retrieval of critical information.
Qualifications
- Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask in a fast-paced environment.
- Strong written and verbal communication skills in English, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of discretion and confidentiality, with experience handling sensitive information.
- Familiarity with calendar management tools (e.g., Calendly, Outlook) and project management software (e.g., Asana, Trello).
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Bachelor’s degree in Business Administration, Communications, or a related field is a plus.