job description
Join All Deco Sdn Bhd as an Administrative Executive in the vibrant heart of Bali! This is your opportunity to play a pivotal role in supporting our daily operations while contributing to a dynamic and fast-paced work environment. Based in one of Bali’s most sought-after locations—Canggu—you’ll be at the center of efficiency, ensuring seamless coordination between teams, accurate documentation, and timely processing of critical business documents.
As part of our team, you’ll handle a variety of administrative tasks, from preparing invoices and delivery orders to generating quotations and maintaining meticulous records. Your organizational skills and attention to detail will be key to enhancing our operational workflows and supporting our growth in the region.
We’re looking for a proactive, detail-oriented professional who thrives in a collaborative setting. If you’re passionate about administration and eager to contribute to a forward-thinking company, this role offers the perfect blend of stability and opportunity in one of Indonesia’s most exciting business hubs.
Responsibility
- Prepare and process invoices, delivery orders (DOs), and quotations with high accuracy and timeliness.
- Coordinate with internal teams, vendors, and clients to ensure smooth operational workflows.
- Maintain and organize physical and digital documentation, ensuring compliance with company policies.
- Assist in managing office supplies, inventory, and procurement processes.
- Handle correspondence, including emails, calls, and meetings, with professionalism and discretion.
- Support the finance team by verifying and reconciling administrative records.
- Develop and implement efficient filing systems for easy retrieval of documents.
- Provide administrative support for special projects and initiatives as required.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (2+ years) in an administrative or office support role, preferably in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent organizational, multitasking, and time-management skills with a keen eye for detail.
- Outstanding written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Ability to work independently and collaboratively in a team-oriented setting.
- High level of discretion and confidentiality in handling sensitive information.
- Familiarity with basic accounting principles and invoice processing is advantageous.