job description
Join our dynamic team as an Administrative Executive in the heart of Bali! We're seeking a highly organized, detail-oriented professional to support our corporate office operations in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung. This role offers the perfect blend of administrative excellence and tropical work-life balance, with options for remote or hybrid work arrangements.
As the backbone of our corporate operations, you'll play a crucial role in ensuring smooth daily functions across administration, documentation, procurement, and HR support. This position is ideal for someone who thrives in a fast-paced environment while maintaining meticulous attention to detail. You'll have the opportunity to work with a diverse team, contribute to process improvements, and grow your career in a supportive, international work environment.
Bali's vibrant culture and stunning landscapes make it the perfect location for professionals seeking both career growth and quality of life. Whether you're based in the digital nomad hub of Canggu, the cultural center of Ubud, or the business district of Denpasar, you'll enjoy a unique work experience that combines professional development with island living.
We offer competitive compensation, comprehensive benefits, and opportunities for professional growth. If you're a proactive problem-solver with excellent organizational skills and a passion for administrative excellence, we'd love to hear from you!
Responsibility
- Manage and coordinate daily office operations to ensure smooth business functions
- Handle comprehensive documentation including reports, presentations, and corporate records
- Oversee procurement processes for office supplies, equipment, and services
- Provide administrative support to HR functions including onboarding, leave management, and employee records
- Coordinate meetings, appointments, and travel arrangements for executives and staff
- Maintain office systems and databases with accuracy and confidentiality
- Assist in budget tracking and expense reporting for administrative functions
- Implement and improve administrative procedures and policies
- Serve as a point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of experience in administrative or office support roles
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Excellent written and verbal communication skills in English
- Strong organizational and time management abilities
- Experience with procurement processes and vendor management
- Ability to handle sensitive information with discretion and professionalism
- Problem-solving skills and ability to work independently
- Experience with HR administrative functions is a plus
- Bachelor's degree in Business Administration or related field preferred