job description
Join our dynamic trading team in Bali as an Administrative Executive and play a pivotal role in supporting our fast-paced operations. This is an exceptional opportunity for a detail-oriented professional to thrive in a collaborative environment while enjoying the work-life balance that Bali offers. We value efficiency, organization, and proactive problem-solving, and weâre looking for someone who shares these qualities to help streamline our administrative processes.
In this role, youâll be the backbone of our office, ensuring smooth day-to-day operations while contributing to the growth of our trading business. Youâll work closely with cross-functional teams, including finance, operations, and management, to provide administrative support that drives productivity and efficiency. Whether youâre based in our Canggu office or working remotely from Ubud, Denpasar, or another part of Bali, youâll enjoy a flexible work arrangement tailored to your needs.
We offer a competitive salary, performance bonuses, and opportunities for career advancement in a company that values innovation and teamwork. If youâre passionate about administration, thrive in a fast-paced environment, and want to be part of a team thatâs shaping the future of trading in Southeast Asia, weâd love to hear from you.
Why join us?
- Flexible Work Arrangements: Hybrid or remote options available for the right candidate.
- Career Growth: Clear pathways for advancement in a growing company.
- Collaborative Culture: Work with a team that values your input and supports your professional development.
- Bali Lifestyle: Enjoy the best of island living while building a rewarding career.
Responsibility
- Manage and organize office documentation, including contracts, reports, and correspondence, ensuring accuracy and confidentiality.
- Coordinate internal and external communications, including emails, calls, and meetings, to facilitate smooth operations.
- Assist in the preparation of financial reports, expense tracking, and budget monitoring for management review.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members and executives.
- Maintain office supplies, equipment, and inventory, ensuring everything is stocked and functional.
- Support HR functions, including onboarding new employees, maintaining personnel records, and assisting with payroll processing.
- Develop and implement administrative procedures to improve efficiency and streamline workflows.
- Act as a point of contact for clients, vendors, and partners, providing professional and timely responses.
Qualifications
- Minimum of 3 years of experience in an administrative or executive support role, preferably in a trading, finance, or corporate environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines in a fast-paced setting.
- Excellent written and verbal communication skills in English; proficiency in Bahasa Indonesia is a plus.
- Detail-oriented with a high level of accuracy in data entry, documentation, and reporting.
- Ability to work independently with minimal supervision while collaborating effectively with team members.
- Experience with basic accounting or financial reporting is an advantage.
- Familiarity with office management software (e.g., Trello, Asana, Slack) is a plus.