job description
Join SAIKO Restaurant as an Administrative & Executive Assistant and play a pivotal role in supporting our Corporate Administration & Finance Director. This is a unique opportunity for a highly organized, detail-oriented professional to thrive in a dynamic and fast-paced environment.
Based in the vibrant and culturally rich location of Canggu, Bali, you will contribute to the smooth operation of our corporate office by managing administrative tasks, coordinating executive schedules, and ensuring seamless communication across departments. Your ability to anticipate needs, solve problems proactively, and maintain confidentiality will be key to your success in this role.
At SAIKO Restaurant, we value efficiency, professionalism, and a passion for excellence. If you are a self-starter with exceptional organizational skills and a commitment to supporting leadership, we invite you to apply and become an integral part of our team.
Responsibility
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries and communications with discretion.
- Coordinate and organize corporate meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Oversee office operations, including supply management, vendor coordination, and maintaining a tidy workspace.
- Assist in financial administrative tasks, such as expense reporting, budget tracking, and invoice processing.
- Conduct research and compile data to support decision-making and strategic initiatives.
- Ensure confidentiality and exercise sound judgment in handling sensitive information.
Qualifications
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role (minimum 2 years preferred).
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of professionalism, discretion, and integrity in handling confidential information.
- Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment.
- Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- Experience in the hospitality or restaurant industry is an advantage.