job description
Join YSCA Consultancy Singapore Pte Ltd, a leading quantity surveying and construction cost consultancy firm with a strong reputation since 1991. We are seeking a highly organized and proactive Administrative Executive to support our operations in Bali. This role offers a unique opportunity to work in a dynamic environment, ensuring smooth administrative processes while contributing to our firm's growth in the region.
As an Administrative Executive, you will play a pivotal role in managing day-to-day operations, coordinating with internal teams, and maintaining efficient office systems. Your attention to detail and ability to multitask will be key to ensuring our operations run seamlessly. If you are passionate about administration and thrive in a structured yet fast-paced setting, we invite you to apply.
This position is ideal for individuals who enjoy problem-solving, have strong communication skills, and are eager to grow within a reputable consultancy firm. We offer competitive compensation, professional development opportunities, and a collaborative work environment.
Responsibility
- Manage and coordinate daily administrative tasks, including scheduling, correspondence, and documentation.
- Assist in preparing reports, presentations, and financial documents for internal and external stakeholders.
- Liaise with clients, vendors, and team members to ensure smooth communication and project execution.
- Maintain accurate records, databases, and filing systems to support operational efficiency.
- Coordinate meetings, travel arrangements, and logistics for senior management and project teams.
- Handle confidential information with discretion and professionalism.
- Support HR-related tasks, such as onboarding, payroll processing, and employee records management.
- Assist in organizing company events, training sessions, and team-building activities.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
- Excellent organizational, time-management, and multitasking abilities.
- Strong written and verbal communication skills in English.
- Ability to work independently and collaboratively in a team-oriented environment.
- High level of integrity and professionalism in handling sensitive information.
- Familiarity with construction or consultancy industries is a plus.