job description
Join DR JANE CLINIC SDN. BHD. as an Administrative Executive and become the operational backbone of our dynamic healthcare team. In this pivotal role, you will ensure the seamless execution of daily clinic activities, providing essential support to both medical staff and patients. Your organizational skills and attention to detail will directly contribute to the efficiency and success of our clinic operations.
Based in the vibrant regions of Bali, this position offers a unique opportunity to work in a fast-paced, patient-centered environment while enjoying the island's renowned work-life balance. If you are a proactive professional with a passion for healthcare administration, we invite you to apply and grow with us.
Responsibility
- Manage daily administrative operations, including appointment scheduling, patient records, and clinic correspondence.
- Coordinate with medical staff to ensure smooth workflow and adherence to clinic policies.
- Oversee inventory management, including medical supplies and office equipment.
- Handle financial tasks such as invoicing, billing, and petty cash management.
- Maintain accurate and confidential patient records in compliance with healthcare regulations.
- Assist in the preparation of reports, presentations, and other administrative documents.
- Serve as the primary point of contact for patients, vendors, and external stakeholders.
- Support HR-related tasks, including onboarding, leave management, and staff coordination.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
- Minimum of 2 years of experience in an administrative role, preferably in a healthcare setting.
- Proficient in Microsoft Office Suite and experience with healthcare management software.
- Excellent organizational, multitasking, and time-management skills.
- Strong communication and interpersonal skills to interact with patients and staff professionally.
- Ability to handle sensitive information with confidentiality and discretion.
- Familiarity with basic accounting principles and financial management.
- Fluency in English; knowledge of Bahasa Indonesia or other languages is a plus.