job description
Join GB-M3 Construction as an Administrative Encoder & Office Support Specialist in the vibrant heart of Canggu, Bali. This is a unique opportunity to contribute to a dynamic team while enjoying the island’s inspiring work-life balance.
In this role, you will play a pivotal part in streamlining HR and Finance operations, ensuring accuracy, efficiency, and compliance in all administrative tasks. Your attention to detail and organizational skills will directly impact the smooth functioning of our back-office processes, supporting our mission to deliver exceptional construction projects.
We are seeking a highly trainable, proactive, and detail-oriented professional who thrives in a collaborative environment. Whether you’re encoding critical data, managing documentation, or assisting with payroll, your work will be integral to our operational success.
At GB-M3 Construction, we value growth, precision, and teamwork. If you’re ready to take the next step in your administrative career in one of Bali’s most sought-after locations, we’d love to hear from you.
Responsibility
- Accurately encode and maintain HR and financial data in digital systems, ensuring confidentiality and integrity.
- Assist in payroll processing, including timesheet verification, salary calculations, and tax documentation.
- Prepare and organize administrative reports, invoices, and correspondence for internal and external stakeholders.
- Manage filing systems (digital and physical) for employee records, contracts, and financial documents.
- Coordinate with HR and Finance teams to resolve discrepancies and ensure compliance with company policies.
- Handle office correspondence, including emails, memos, and official communications with professionalism.
- Support the onboarding process for new hires, including document preparation and orientation scheduling.
- Perform general office duties such as scheduling meetings, ordering supplies, and maintaining office equipment.
Qualifications
- Minimum of 1-2 years of experience in administrative support, data encoding, or office management (fresh graduates with strong academic records are encouraged to apply).
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and basic accounting software.
- Excellent typing speed and accuracy with a keen eye for detail.
- Strong organizational and time-management skills to handle multiple tasks efficiently.
- Familiarity with HRIS or payroll systems is a plus.
- Fluent in English (written and verbal); knowledge of Indonesian is advantageous.
- Ability to work independently and collaboratively in a fast-paced environment.
- High school diploma or equivalent; a degree in Business Administration, HR, or Finance is preferred.