job description
Are you a detail-oriented professional with a passion for organization and documentation? Join our dynamic team in Bali as an Administrative & Documentation Specialist and play a pivotal role in ensuring smooth office operations while contributing to our mission of excellence.
This is a unique opportunity to work in a supportive, fast-paced environment where your administrative skills will directly impact our efficiency and growth. Enjoy a competitive salary, career advancement opportunities, and a workplace that values professional development. Bali’s vibrant work culture and serene surroundings make this an ideal setting for both personal and career growth.
Whether you’re managing critical documents, coordinating office logistics, or supporting team workflows, your contributions will be integral to our success. If you thrive in structured yet creative environments and are eager to take the next step in your administrative career, we’d love to hear from you!
Responsibility
- Manage and organize physical and digital documentation systems, ensuring accuracy, confidentiality, and easy retrieval.
- Coordinate office operations, including scheduling, correspondence, and supply management to maintain efficiency.
- Prepare, review, and distribute reports, presentations, and other business documents with meticulous attention to detail.
- Assist in onboarding new employees by preparing documentation, setting up workstations, and providing administrative support.
- Liaise with internal teams and external partners to facilitate smooth communication and document exchanges.
- Maintain calendars, arrange meetings, and handle travel logistics for executives and team members.
- Implement and improve filing systems, databases, and office procedures to enhance productivity.
- Ensure compliance with company policies and regulatory requirements in all documentation and administrative tasks.
Qualifications
- Proven experience (2+ years) in administrative, office support, or documentation roles.
- Exceptional organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills in English; additional language skills are a plus.
- High level of discretion and professionalism in handling confidential information.
- Familiarity with document management systems (e.g., SharePoint, Dropbox) is advantageous.
- Proactive attitude, problem-solving mindset, and a commitment to continuous improvement.
- Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.