job description
Join Hanwha Offshore Engineering Services as an Administrative Assistant (Sub-Contractor) in the vibrant heart of Bali! We are a global leader in offshore engineering, committed to fostering an inclusive workplace where talent is recognized and rewarded based on merit. This is your opportunity to contribute to a dynamic team while enjoying the unique work-life balance that Bali offers.
In this role, you will provide essential administrative support to our sub-contracting operations, ensuring smooth day-to-day operations and efficient communication between teams. You will work in a collaborative environment that values mutual respect, trust, and professional growth. If you are organized, detail-oriented, and passionate about administrative excellence, we want to hear from you!
Based in Badung, Bali, this position offers a competitive salary, a supportive work culture, and the chance to be part of a company that is shaping the future of offshore engineering.
Responsibility
- Manage and coordinate administrative tasks for sub-contracting operations, including documentation, correspondence, and scheduling.
- Assist in preparing and maintaining accurate records, reports, and databases related to sub-contractor activities.
- Liaise with internal teams and external partners to ensure seamless communication and efficient workflow.
- Handle confidential information with discretion and maintain high standards of data integrity.
- Support the procurement process by assisting with vendor communications, contract documentation, and compliance checks.
- Organize meetings, prepare agendas, and take minutes to ensure follow-up actions are tracked and completed.
- Provide logistical support for team travel, accommodations, and event planning as needed.
- Contribute to process improvements by identifying inefficiencies and suggesting administrative solutions.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an administrative or office support role, preferably in engineering, construction, or a related industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with administrative software tools.
- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English; knowledge of Indonesian is a plus.
- High level of integrity and professionalism, with a keen eye for detail and accuracy.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Experience with sub-contractor management or procurement processes is highly desirable.