job description
Join Asia Pacific Environmental Consultants, a leading environmental consultancy in Southeast Asia, as an Administrative Clerk in our dynamic team based in Bali. This is a unique opportunity to contribute to meaningful environmental projects while gaining hands-on experience in a fast-growing industry.
As part of our mission to drive sustainability and compliance, you will play a pivotal role in ensuring smooth office operations, managing documentation, and supporting our consultants in delivering high-impact solutions. Whether you're coordinating client meetings, organizing project files, or assisting with reports, your work will directly enable our team to focus on what matters most—protecting the environment.
We offer a collaborative work environment, professional development opportunities, and the chance to work alongside experts in environmental science, policy, and engineering. If you are detail-oriented, proactive, and passionate about sustainability, we invite you to apply and grow with us in beautiful Bali.
Responsibility
- Manage and organize office documentation, including client contracts, project reports, and compliance records.
- Coordinate scheduling for meetings, appointments, and site visits for consultants and management.
- Prepare and distribute internal and external correspondence, ensuring accuracy and professionalism.
- Assist in the preparation of proposals, presentations, and financial reports under supervision.
- Maintain inventory of office supplies and equipment, placing orders as needed.
- Handle incoming and outgoing communications, including emails, calls, and mail, with discretion and efficiency.
- Support the onboarding process for new hires, including preparing workstations and documentation.
- Contribute to ad-hoc administrative tasks to ensure seamless office operations.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (1-2 years) in an administrative or clerical role, preferably in a consultancy or corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to multitask and prioritize deadlines.
- Excellent written and verbal communication skills in English.
- High attention to detail and a commitment to maintaining confidentiality.
- Familiarity with basic accounting or invoicing software is a plus.
- Passion for environmental sustainability and alignment with our company’s mission.