job description
Are you a detail-oriented professional with a passion for organization and efficiency? Our client, a dynamic organization in Badung, Bali, is seeking a motivated Administrative Executive to join their team. This role offers the opportunity to support day-to-day operations, streamline administrative processes, and contribute to a productive work environment in one of Indonesia’s most vibrant regions.
As an Administrative Executive, you will play a pivotal role in ensuring smooth business operations by managing office logistics, coordinating communications, and maintaining accurate records. This position is ideal for individuals who thrive in fast-paced settings and enjoy problem-solving while delivering exceptional support to internal teams.
Based in Badung—home to bustling hubs like Canggu, Ubud, and Kuta—this role offers a unique blend of professional growth and the opportunity to work in a culturally rich and scenic location. Whether you're a local resident or considering a move to Bali, this position provides a competitive salary, a collaborative work environment, and the chance to make a tangible impact.
Responsibility
- Manage and organize office operations, including correspondence, filing systems, and supply inventory.
- Coordinate meetings, appointments, and travel arrangements for senior staff and teams.
- Prepare and edit professional documents, reports, and presentations with high accuracy.
- Handle incoming and outgoing communications (emails, calls, and mail) in a timely and professional manner.
- Maintain and update databases, records, and administrative files to ensure data integrity.
- Assist in budget tracking, expense reporting, and invoicing processes.
- Liaise with vendors, clients, and internal departments to facilitate smooth workflows.
- Implement and improve administrative procedures to enhance efficiency and productivity.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
- Proven experience (2+ years) in an administrative, office support, or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with basic accounting or HR software is advantageous.