job description
Join Concerted Management Corporation as a Branch Secretary in the vibrant heart of Bali, Indonesia! This is a unique opportunity to play a pivotal role in ensuring smooth administrative operations while contributing to inventory management and office efficiency in one of Southeast Asia’s most dynamic business environments.
As our Branch Secretary, you will be the backbone of our local office, overseeing critical tasks such as inventory tracking, documentation, and stock management. Your meticulous attention to detail and organizational skills will ensure seamless operations, supporting our team in delivering exceptional service. This role is perfect for a proactive professional who thrives in a structured yet fast-paced setting.
Based in Canggu, Badung, you’ll enjoy a work-life balance in Bali’s thriving expat and business hub, surrounded by a collaborative and multicultural team. Whether you’re a seasoned administrative professional or an aspiring office manager, this position offers growth, stability, and the chance to make a tangible impact.
Responsibility
- Receive, inspect, and accurately record all incoming inventory and office supplies, ensuring compliance with company protocols.
- Monitor stock levels and coordinate with procurement teams to maintain optimal inventory, preventing shortages or excesses.
- Issue and file receipts, delivery notes, and other documentation for all inventory movements, ensuring traceability and accountability.
- Organize and maintain a secure, well-structured filing system for physical and digital records, including contracts, invoices, and reports.
- Assist in preparing regular inventory reports and presenting findings to management for decision-making.
- Coordinate with internal departments to facilitate smooth workflow, including scheduling meetings, managing correspondence, and handling office logistics.
- Ensure the office environment is well-maintained, including managing supplies, equipment, and workspace organization.
- Provide administrative support to the branch manager, including drafting communications, preparing presentations, and handling confidential documents.
Qualifications
- Minimum of 2 years of experience in administrative, secretarial, or inventory management roles.
- Proven ability to manage records, documentation, and stock control with high accuracy and attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and basic inventory management software.
- Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- High level of integrity and discretion, especially when handling sensitive or confidential information.
- Problem-solving mindset with the ability to work independently and as part of a team.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.