job description
Join ArmourBuilt as an Administrative Assistant / Sales Support Specialist in the vibrant heart of Bali! This is a unique opportunity to play a pivotal role in ensuring smooth office operations while providing exceptional sales administration support. You’ll be the backbone of our administrative and sales processes, contributing to efficiency, accuracy, and customer satisfaction in a dynamic work environment.
Based in Kuta, Badung, you’ll collaborate with a diverse team, handling critical tasks such as invoicing, documentation, and customer correspondence. Your organizational skills and attention to detail will directly impact our operational success and client relationships. If you thrive in a fast-paced setting and enjoy combining administrative expertise with sales support, this role is perfect for you.
At ArmourBuilt, we value professionalism, precision, and a proactive approach. We offer a competitive salary, a supportive work culture, and the chance to grow within a company that invests in its people.
Responsibility
- Manage day-to-day office operations, including filing, correspondence, and supply inventory to ensure a well-organized workspace.
- Prepare and process customer invoices, delivery orders (D/O), debit notes (DN), credit notes (CN), and proforma invoices accurately and promptly.
- Coordinate with the sales team to track orders, update customer records, and ensure timely delivery of documentation.
- Handle incoming and outgoing communications, including emails, calls, and mail, with professionalism and confidentiality.
- Maintain and update databases, spreadsheets, and filing systems to ensure easy retrieval of information.
- Assist in preparing reports, presentations, and other administrative documents as required by management.
- Liaise with vendors, clients, and internal departments to resolve administrative or sales-related inquiries.
- Support the onboarding process for new employees, including preparing necessary paperwork and orientation materials.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (1-3 years) in administrative support, sales administration, or office management roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- Attention to detail and a high degree of accuracy in data entry and documentation.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with CRM systems or ERP software is an advantage.