job description
Join Impact Power Mandiri as an Administrative Assistant in the heart of Bali and play a pivotal role in supporting our dynamic project teams. This position is ideal for detail-oriented professionals who thrive in fast-paced environments and are passionate about maintaining organized, efficient administrative systems.
Based in Badung, you will work closely with field teams to ensure seamless documentation, data management, and reporting processes. Your contributions will directly enhance operational efficiency and project transparency, helping drive the success of our initiatives across Bali.
We offer a competitive salary, a collaborative work culture, and the opportunity to grow within a company that values precision and professionalism. If you have a knack for organization and a commitment to excellence, we’d love to hear from you!
Responsibility
- Manage and organize project documentation, ensuring accuracy and accessibility for all stakeholders.
- Coordinate data collection from field teams and maintain up-to-date digital and physical archives.
- Prepare and distribute regular reports, summaries, and presentations for internal and external use.
- Assist in scheduling meetings, coordinating logistics, and maintaining calendars for project teams.
- Liaise with vendors, clients, and internal departments to facilitate smooth project execution.
- Monitor administrative budgets and process expense reports in compliance with company policies.
- Implement and improve filing systems to optimize data retrieval and workflow efficiency.
- Provide general administrative support, including drafting correspondence and managing office supplies.
Qualifications
- Minimum 1-2 years of experience in administrative support, project coordination, or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to multitask and prioritize deadlines.
- Excellent written and verbal communication skills in English and Bahasa Indonesia.
- Attention to detail and a high degree of accuracy in data entry and reporting.
- Ability to work independently and collaboratively in a team-oriented environment.
- Experience with document management systems or CRM tools is a plus.
- Familiarity with project management principles and administrative best practices.