job description
Join Sunway Berhad as an Administrative Assistant specializing in Project Management in the vibrant heart of Canggu, Bali. This role is perfect for detail-oriented professionals who thrive in dynamic environments, ensuring seamless document management and administrative support for high-impact projects.
In this position, you will play a pivotal role in maintaining organizational efficiency by overseeing critical documentation processes, including filing, version control, and compliance adherence. Your contributions will directly enhance project workflows, enabling teams to focus on strategic initiatives while you handle the essential administrative backbone.
Bali’s thriving business landscape offers a unique blend of professional growth and work-life balance. Whether you're based in Canggu, Ubud, or Denpasar, you’ll be part of a forward-thinking organization committed to excellence and innovation.
Responsibility
- Manage and organize company documents, ensuring accurate filing, version control, and easy retrieval.
- Maintain compliance with internal document policies and regulatory requirements.
- Coordinate with project teams to gather, update, and distribute project-related documentation.
- Develop and implement efficient document management systems to streamline workflows.
- Assist in preparing reports, presentations, and meeting materials for project stakeholders.
- Monitor document deadlines and ensure timely submissions for approvals or reviews.
- Handle confidential information with discretion and professionalism.
- Provide administrative support for project meetings, including scheduling, minute-taking, and follow-up actions.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (1-3 years) in administrative roles, preferably with project management exposure.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.
- Strong organizational skills with meticulous attention to detail.
- Excellent written and verbal communication skills in English.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- Familiarity with compliance standards and record-keeping best practices.
- Adaptability to changing priorities and a proactive approach to problem-solving.