job description
Join Chin Yuan Metal & M Stud Industries, a leading manufacturer in the metal and industrial components sector, as an Administrative Assistant (Operations) in our dynamic team based in Badung, Bali. This role is pivotal in ensuring seamless daily operations, providing essential support to our internal teams, and maintaining the efficiency of our business processes.
As part of our growing operations, you will play a key role in coordinating administrative tasks, managing documentation, and facilitating communication across departments. Your organizational skills and attention to detail will directly contribute to the smooth functioning of our production and logistical workflows.
This is an excellent opportunity for a proactive and detail-oriented professional to thrive in a fast-paced, international manufacturing environment. If you are passionate about operations support and eager to develop your career in a global company, we invite you to apply.
Responsibility
- Manage and organize daily administrative tasks, including data entry, filing, and documentation for operational processes.
- Coordinate with internal departments (e.g., production, logistics, HR) to ensure timely and accurate information flow.
- Prepare and distribute operational reports, meeting minutes, and correspondence as required.
- Assist in scheduling and logistics for internal and external meetings, including travel arrangements and venue bookings.
- Maintain and update operational databases, ensuring data accuracy and confidentiality.
- Handle incoming and outgoing communications, including emails, calls, and mail, with professionalism and efficiency.
- Support the procurement process by liaising with vendors, tracking orders, and managing inventory records.
- Contribute to process improvement initiatives by identifying inefficiencies and proposing solutions.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience (1-3 years) in an administrative or operations support role, preferably in manufacturing or industrial sectors.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with ERP systems.
- Excellent organizational, multitasking, and time-management skills with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills to interact with stakeholders at all levels.
- Attention to detail and a high degree of accuracy in data management and reporting.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- Fluency in English (written and spoken); knowledge of Indonesian or Mandarin is a plus.