job description
Join Pars Builders Inc. as an Administrative Assistant and play a pivotal role in ensuring smooth office operations in our dynamic work environment. Based in the vibrant heart of Canggu, Bali, this position offers a unique opportunity to support a growing team while contributing to organizational efficiency and success.
We are seeking a detail-oriented, proactive, and highly organized professional with 1–3 years of administrative experience. In this role, you will manage daily office tasks, coordinate schedules, maintain documentation, and provide exceptional support to our team. Your ability to multitask, communicate effectively, and maintain confidentiality will be key to thriving in this position.
This is a full-time role with a competitive salary range of IDR 5,000,000 – IDR 6,000,000 per month, reflecting the cost of living and professional standards in Bali. If you are passionate about creating order, streamlining processes, and being the backbone of a productive office, we invite you to apply and grow with us.
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping to ensure accuracy and accessibility.
- Coordinate and maintain executive calendars, schedule meetings, and handle correspondence with internal and external stakeholders.
- Prepare and distribute reports, presentations, and other administrative materials as required.
- Greet and assist visitors, clients, and employees with professionalism and courtesy.
- Monitor and order office supplies, equipment, and inventory to maintain a well-stocked and functional workspace.
- Assist in the preparation of budgets, expense reports, and financial documentation.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, with discretion and efficiency.
- Support HR-related tasks such as onboarding new employees, maintaining personnel files, and coordinating training sessions.
Qualifications
- Proven experience of 1–3 years in an administrative, office support, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with basic accounting or bookkeeping is a plus.
- Professional demeanor with a customer-service-oriented approach.